8:30AM
Virginia Beach
Council Members Present
Officers:
Nathan R. Green (James City County/Williamsburg), Chairman
Shannon L. Taylor (Henrico County), First Vice Chairman
Anton A. Bell (Hampton), Second Vice Chairman (Zoom)
Bryan L. Porter (Alexandria), Secretary (Zoom)
Council District Representatives:
1. Julia H. Sichol (Westmoreland County)
2. Krystyn L. Reid (York County)
3. Ramin Fatehi (Norfolk)(Zoom)
4. A. Gray Collins, III (Colonial Heights) (Zoom)
8. Bryan L. Porter (Alexandria)(Zoom)
Other Commonwealth’s Attorney’s Present
Donald S. Caldwell (Roanoke City)(Zoom)
Jeff Haislip (Fluvanna County)
Patricia T. Watson (Greensville County/Emporia)
Eric L. Olsen (Stafford County)
Beverly P. Leatherbury (Northampton County)(Zoom)
Georgette C. Phillips (Isle of Wight)(Zoom)
Stacey T. Davenport (Chesterfield County)
Susan O. Fierro (Prince George County)(Zoom)
Tracy Q. Martin (Halifax County)(Zoom)
R. Bryan Haskins (Pittsylvania County)(Zoom)
Marsha L. Garst (Rockingham County/Harrisonburg)(Zoom)
John Alexander (Botetourt County)(Zoom)
R. E. “Rusty” McGuire (Louisa County)(Zoom)
Gerald D. Arrington (Buchanan County)(Zoom)
Christian E. Rehak (Radford)
Anne M. Williams (Clarke County)(Zoom)
Heather D. Hovermale (Winchester)(Zoom)
Clarissa Berry (Madison County)
Vincent Robertson (Sussex County)
Andrew Nester (Henry County) (Zoom)
Bethany Harrison (Lynchburg)(Zoom)
Derek Davis (Surry County)(Zoom)
Jim Hingeley (Albemarle County)(Zoom)
Leanne Watrous (Nottoway County)(Zoom)
Dayna Bobbitt (Patrick County)(Zoom)
Les Fleet (Appomattox County)(Zoom)
Deputy Commonwealth’s Attorneys Present
D.J. Hansen (Chesapeake)(Zoom)
CASC Staff Present
Jane Sherman Chambers
VACA Staff Present
Amanda Howie, Administrator
Call to Order
Mr. Green called the meeting to order at 12:08 p.m. He noted that a quorum was not present.
Minutes
Approval of minutes from the August 4 and August 7 2022 meetings were deferred to the November 9, 2022, meeting due to lack of a quorum.
Chairman’s Report
None.
Administrator’s Report
Ms. Chambers congratulated CASC’s Elliott Casey for being named a 2022 Leader in the Law by Virginia Lawyer’s Weekly. She then reviewed the agenda items:
Old Business
CATF Update
Ms. Chambers reviewed the CATF balance sheet reflecting account activity through August 31, 2022.
CASC Curriculum Retreat Report
Copies of the draft agendas for the 2022 Executive Program, the 2023 Spring Institute and the 2023 Annual Summer Conference were circulated with the meeting agenda. Ms. Chambers reviewed the agenda items. She highlighted that the 2023 Spring Institute also will include a 4th limited-attendance leadership track that will include a 3-hour Lessons from the Holocaust program produced by the National Holocaust Museum, as well as an afternoon on management leadership presented by Deputy Commonwealth’s Attorney Tabitha Anderson from Virginia Beach who recently earned her PhD in management.
2022 Executive Program Update
Ms. Chambers reported that 121 people have registered to attend the 2022 Executive Program in Staunton. There are still hotel rooms available in both the primary and overflow room blocks. The agenda will offer 8 hours of CLE, including 2 in Ethics.
CASC VITA Update
Ms. Chambers reported that most agency laptops have been refreshed, although staff are still sorting through difficulties with installing software. CASC has been required to switch from DropBox to Box because of security concerns with DropBox. It is significantly more expensive. CASC staff are learning to use Box but anticipate that it will function in largely the same manner as DropBox.
New Business
FOIA: Public Meeting Policy
Ms. Chambers circulated with the meeting agenda a copy of the updated FOIA public meeting requirements found in Va. Code § 2.2-3708.3, as well as a copy of the VSB’s updated public meeting policy. Simply put, the new statute provides for remote meeting attendance by Council members if excused by the chairperson for 4 specific reasons. Remote attendance and the reason for same must be documented in the minutes. The new statute also provides for “100% online” meetings, but the conditions are so rigorous that Mr. Green stated that CASC would be unable to comply and that option will not be considered. Members discussed pros and cons of adopting a policy to allow for remote attendance by Council members. The consensus among attendees was that the benefits of allowing remote attendance outweigh any other concerns, so Mr. Green offered to draft a policy for review and possible vote at the next meeting on November 9, 2022.
Loan Forgiveness Webinar
Ms. Chambers announced that CASC has coordinated a free webinar with Student Loan Planner about loan forgiveness. It will be held on Friday, September 30, 2022, at 4:00 PM. It will be recorded. At least 20 people must register for the event to be held. An email about it went out last week and a reminder will go out this week.
CIIFER & “Zero Day” Scheduled ~ March 21 – 23, 2023
Ms. Chambers announced that the next CIIFER conference on cybercrime investigation and prosecution will be held on March 21 – 23, 2023, tentatively in Harrisonburg at The Hotel Madison. Attendance will be capped at approximately 250 prosecutors and investigators. The faculty decided to add a “Zero Day” on March 21 for those attendees who need to learn the basics before attending the more advanced portion of the program.
Adjournment
There being no further business before Council, the meeting adjourned at 12:42 PM. The next regularly scheduled meeting is November 9, 12:00 Noon, at the CASC offices at Truist Place (formerly SunTrust Building), 919 E. Main Street, Suite 1250, Richmond.